Terms of Service

1. Who we are, and what this is

HotRange is operated by HotRange, LLC, an Austin, Texas company ("HotRange", "we", "us"). These Terms of Service (the "Terms") are the agreement between HotRange and the club, range, or organization that creates an account (the "Club", "you"). By accepting them in the app, the person accepting confirms they are authorized to bind the Club.

2. Your account and your Club

You are responsible for the people you give access to, for keeping their sign-in details private, and for everything done under your account. Tell us promptly if you believe an account has been misused.

3. The service

HotRange provides membership software for member-owned clubs: a hosted website, member records, membership terms and renewals, document publishing and electronic signatures, and related tools, as described on our website. We may improve or change features over time. We will give reasonable notice before removing anything you rely on.

4. Documents and templates

This section matters more than the rest.

• The templates are a starting point, not legal advice. HotRange ships a library of plain-English clauses — a range use agreement, liability waiver, minor release, guest waiver, and range rules — so that you have something to work from. HotRange is not a law firm. No attorney has reviewed the templates. Using HotRange does not create an attorney-client relationship with anyone.
• You are responsible for your documents. Before you publish any document, you must read it in full and either validate it yourselves or have your own attorney review it. Adopting a document in the app records that you took it on as your own.
• Once adopted and published, a document is yours, not HotRange's. We make no promise that any document is valid, enforceable, complete, or suitable for your jurisdiction, your activities, or your members.
• HotRange is not liable for the content, enforceability, or effect of any document you publish, for anything a document fails to say, or for any claim, loss, injury, or dispute connected to it.
• Signatures are your records. HotRange stores the signed text, the version signed, who signed it, and when. Whether a given signature satisfies a legal requirement is a question for your attorney.

5. Members and their data

Your member records belong to you. You confirm you have the authority to give them to us, and you are responsible for how you collect and use them. HotRange processes member data only to provide the service to you, under our Privacy Policy. When a guardian signs for a minor, you are responsible for confirming the guardian's authority.

6. Payments

Fees are as published on our pricing page when you sign up, and we will give at least thirty days' notice before changing them. Dues paid by your members go to your own payment account (for example, your Stripe account); HotRange never holds your money. Where our fee includes a percentage of dues collected through HotRange, it is calculated from the amounts recorded as paid in the app. Fees are non-refundable except where the law requires otherwise.

7. Acceptable use

You will not use HotRange to break the law, to store content you have no right to store, to interfere with the service or other customers, or to attempt to gain access you have not been given. We may suspend an account to protect the service or other customers, and we will tell you why.

8. Warranties, disclaimed

HotRange is provided "as is" and "as available". To the fullest extent the law allows, we disclaim all warranties, express or implied, including fitness for a particular purpose, merchantability, and non-infringement. We do not promise the service will be uninterrupted or error-free, and we make no promises about how any insurer, regulator, court, or third party will treat your records.

9. Limitation of liability

To the fullest extent the law allows, HotRange, LLC and its owners, employees, and contractors will not be liable for any indirect, incidental, special, consequential, or punitive damages, or for lost profits, lost data, or lost goodwill, however caused. Our total liability for all claims arising from these Terms or the service is limited to the fees you paid us in the twelve months before the claim arose. These limits apply even if a remedy fails of its essential purpose.

10. Indemnification

You will defend, indemnify, and hold harmless HotRange, LLC and its owners, employees, and contractors from any claim, demand, loss, or expense (including reasonable attorneys' fees) arising from the documents you publish, the activities at your range, your members and guests, your member data, or your breach of these Terms.

11. Ending the agreement

You may close your account at any time. We may end the agreement on thirty days' notice, or immediately for a serious breach. On request, within thirty days of closing, we will give you an export of your roster and your signed documents, at the version each member signed. After that we may delete your data in the ordinary course.

12. Changes to these Terms

We may update these Terms. When we do, we will publish the new version with its effective date and ask you to accept it the next time you sign in. Continuing to use HotRange after accepting means the new version applies.

13. Governing law and venue

These Terms are governed by the laws of the State of Texas, without regard to its conflict-of-laws rules. Any dispute will be brought in the state or federal courts located in Travis County, Texas, and you consent to their jurisdiction.

14. General

These Terms and the Privacy Policy are the whole agreement between you and HotRange about the service. If any part is found unenforceable, the rest stands. Our not enforcing a term is not a waiver of it. You may not assign this agreement without our written consent; we may assign it to a successor to our business.

15. Contact

Questions about these Terms: support@hotrange.io.